This article has been viewed 8,156,208 times. Furthermore, you try to write as simply and as clearly as possible, and not to make the letter longer than necessary. If you are writing in Modified Block style, everything is left justified (the same as Block Style) except for the date and the closing. Formal letters are written as part of official communications and follow a specific format. The following is a template you can use as a guide when writing a formal letter of resignation at your current place of work: Your name. When writing a formal letter for business, application letter for a job, bank applications, and other formal letters, it is important that it should follow a correct format. Posted by Manjusha Filed in Business English. In English there are a number of conventions that should be used when formatting a formal or business letter. Purdue Online Writing Lab Whichever you choose, it’s important to follow the best professional letter and email writing and format guidelines. Understanding these will help you be in the right state of mind right from the start. We know ads can be annoying, but they’re what allow us to make all of wikiHow available for free. If you are using a rectangular standard envelope, fold your letter into horizontal thirds. Trusted resource for writing and citation guidelines, {"smallUrl":"https:\/\/www.wikihow.com\/images\/thumb\/b\/bd\/Write-a-Formal-Letter-Step-1-Version-3.jpg\/v4-460px-Write-a-Formal-Letter-Step-1-Version-3.jpg","bigUrl":"\/images\/thumb\/b\/bd\/Write-a-Formal-Letter-Step-1-Version-3.jpg\/aid1217362-v4-728px-Write-a-Formal-Letter-Step-1-Version-3.jpg","smallWidth":460,"smallHeight":345,"bigWidth":"728","bigHeight":"546","licensing":"

License: Creative Commons<\/a>
\n<\/p>


\n<\/p><\/div>"}, {"smallUrl":"https:\/\/www.wikihow.com\/images\/thumb\/2\/20\/Write-a-Formal-Letter-Step-2-Version-3.jpg\/v4-460px-Write-a-Formal-Letter-Step-2-Version-3.jpg","bigUrl":"\/images\/thumb\/2\/20\/Write-a-Formal-Letter-Step-2-Version-3.jpg\/aid1217362-v4-728px-Write-a-Formal-Letter-Step-2-Version-3.jpg","smallWidth":460,"smallHeight":345,"bigWidth":"728","bigHeight":"546","licensing":"

License: Creative Commons<\/a>
\n<\/p>


\n<\/p><\/div>"}, {"smallUrl":"https:\/\/www.wikihow.com\/images\/thumb\/4\/4c\/Write-a-Formal-Letter-Step-3-Version-3.jpg\/v4-460px-Write-a-Formal-Letter-Step-3-Version-3.jpg","bigUrl":"\/images\/thumb\/4\/4c\/Write-a-Formal-Letter-Step-3-Version-3.jpg\/aid1217362-v4-728px-Write-a-Formal-Letter-Step-3-Version-3.jpg","smallWidth":460,"smallHeight":345,"bigWidth":"728","bigHeight":"546","licensing":"

License: Creative Commons<\/a>
\n<\/p>


\n<\/p><\/div>"}, {"smallUrl":"https:\/\/www.wikihow.com\/images\/thumb\/7\/7d\/Write-a-Formal-Letter-Step-4-Version-3.jpg\/v4-460px-Write-a-Formal-Letter-Step-4-Version-3.jpg","bigUrl":"\/images\/thumb\/7\/7d\/Write-a-Formal-Letter-Step-4-Version-3.jpg\/aid1217362-v4-728px-Write-a-Formal-Letter-Step-4-Version-3.jpg","smallWidth":460,"smallHeight":345,"bigWidth":"728","bigHeight":"546","licensing":"

License: Creative Commons<\/a>
\n<\/p>


\n<\/p><\/div>"}, {"smallUrl":"https:\/\/www.wikihow.com\/images\/thumb\/1\/1a\/Write-a-Formal-Letter-Step-5-Version-3.jpg\/v4-460px-Write-a-Formal-Letter-Step-5-Version-3.jpg","bigUrl":"\/images\/thumb\/1\/1a\/Write-a-Formal-Letter-Step-5-Version-3.jpg\/aid1217362-v4-728px-Write-a-Formal-Letter-Step-5-Version-3.jpg","smallWidth":460,"smallHeight":345,"bigWidth":"728","bigHeight":"546","licensing":"

License: Creative Commons<\/a>
\n<\/p>


\n<\/p><\/div>"}, {"smallUrl":"https:\/\/www.wikihow.com\/images\/thumb\/8\/8d\/Write-a-Formal-Letter-Step-6-Version-3.jpg\/v4-460px-Write-a-Formal-Letter-Step-6-Version-3.jpg","bigUrl":"\/images\/thumb\/8\/8d\/Write-a-Formal-Letter-Step-6-Version-3.jpg\/aid1217362-v4-728px-Write-a-Formal-Letter-Step-6-Version-3.jpg","smallWidth":460,"smallHeight":345,"bigWidth":"728","bigHeight":"546","licensing":"

License: Creative Commons<\/a>
\n<\/p>


\n<\/p><\/div>"}, {"smallUrl":"https:\/\/www.wikihow.com\/images\/thumb\/0\/0d\/Write-a-Formal-Letter-Step-7-Version-3.jpg\/v4-460px-Write-a-Formal-Letter-Step-7-Version-3.jpg","bigUrl":"\/images\/thumb\/0\/0d\/Write-a-Formal-Letter-Step-7-Version-3.jpg\/aid1217362-v4-728px-Write-a-Formal-Letter-Step-7-Version-3.jpg","smallWidth":460,"smallHeight":345,"bigWidth":"728","bigHeight":"546","licensing":"

License: Creative Commons<\/a>
\n<\/p>


\n<\/p><\/div>"}, {"smallUrl":"https:\/\/www.wikihow.com\/images\/thumb\/b\/bc\/Write-a-Formal-Letter-Step-8-Version-3.jpg\/v4-460px-Write-a-Formal-Letter-Step-8-Version-3.jpg","bigUrl":"\/images\/thumb\/b\/bc\/Write-a-Formal-Letter-Step-8-Version-3.jpg\/aid1217362-v4-728px-Write-a-Formal-Letter-Step-8-Version-3.jpg","smallWidth":460,"smallHeight":345,"bigWidth":"728","bigHeight":"546","licensing":"

License: Creative Commons<\/a>
\n<\/p>


\n<\/p><\/div>"}, {"smallUrl":"https:\/\/www.wikihow.com\/images\/thumb\/e\/e9\/Write-a-Formal-Letter-Step-9-Version-3.jpg\/v4-460px-Write-a-Formal-Letter-Step-9-Version-3.jpg","bigUrl":"\/images\/thumb\/e\/e9\/Write-a-Formal-Letter-Step-9-Version-3.jpg\/aid1217362-v4-728px-Write-a-Formal-Letter-Step-9-Version-3.jpg","smallWidth":460,"smallHeight":345,"bigWidth":"728","bigHeight":"546","licensing":"

License: Creative Commons<\/a>
\n<\/p>


\n<\/p><\/div>"}, {"smallUrl":"https:\/\/www.wikihow.com\/images\/thumb\/d\/d8\/Write-a-Formal-Letter-Step-10-Version-3.jpg\/v4-460px-Write-a-Formal-Letter-Step-10-Version-3.jpg","bigUrl":"\/images\/thumb\/d\/d8\/Write-a-Formal-Letter-Step-10-Version-3.jpg\/aid1217362-v4-728px-Write-a-Formal-Letter-Step-10-Version-3.jpg","smallWidth":460,"smallHeight":345,"bigWidth":"728","bigHeight":"546","licensing":"

License: Creative Commons<\/a>
\n<\/p>


\n<\/p><\/div>"}, {"smallUrl":"https:\/\/www.wikihow.com\/images\/thumb\/1\/10\/Write-a-Formal-Letter-Step-11-Version-3.jpg\/v4-460px-Write-a-Formal-Letter-Step-11-Version-3.jpg","bigUrl":"\/images\/thumb\/1\/10\/Write-a-Formal-Letter-Step-11-Version-3.jpg\/aid1217362-v4-728px-Write-a-Formal-Letter-Step-11-Version-3.jpg","smallWidth":460,"smallHeight":345,"bigWidth":"728","bigHeight":"546","licensing":"

License: Creative Commons<\/a>
\n<\/p>


\n<\/p><\/div>"}, {"smallUrl":"https:\/\/www.wikihow.com\/images\/thumb\/2\/2f\/Write-a-Formal-Letter-Step-12-Version-3.jpg\/v4-460px-Write-a-Formal-Letter-Step-12-Version-3.jpg","bigUrl":"\/images\/thumb\/2\/2f\/Write-a-Formal-Letter-Step-12-Version-3.jpg\/aid1217362-v4-728px-Write-a-Formal-Letter-Step-12-Version-3.jpg","smallWidth":460,"smallHeight":345,"bigWidth":"728","bigHeight":"546","licensing":"

License: Creative Commons<\/a>
\n<\/p>


\n<\/p><\/div>"}, {"smallUrl":"https:\/\/www.wikihow.com\/images\/thumb\/2\/25\/Write-a-Formal-Letter-Step-13-Version-3.jpg\/v4-460px-Write-a-Formal-Letter-Step-13-Version-3.jpg","bigUrl":"\/images\/thumb\/2\/25\/Write-a-Formal-Letter-Step-13-Version-3.jpg\/aid1217362-v4-728px-Write-a-Formal-Letter-Step-13-Version-3.jpg","smallWidth":460,"smallHeight":345,"bigWidth":"728","bigHeight":"546","licensing":"

License: Creative Commons<\/a>
\n<\/p>


\n<\/p><\/div>"}, {"smallUrl":"https:\/\/www.wikihow.com\/images\/thumb\/1\/1c\/Write-a-Formal-Letter-Step-14-Version-3.jpg\/v4-460px-Write-a-Formal-Letter-Step-14-Version-3.jpg","bigUrl":"\/images\/thumb\/1\/1c\/Write-a-Formal-Letter-Step-14-Version-3.jpg\/aid1217362-v4-728px-Write-a-Formal-Letter-Step-14-Version-3.jpg","smallWidth":460,"smallHeight":345,"bigWidth":"728","bigHeight":"546","licensing":"

License: Creative Commons<\/a>
\n<\/p>


\n<\/p><\/div>"}, {"smallUrl":"https:\/\/www.wikihow.com\/images\/thumb\/5\/50\/Write-a-Formal-Letter-Step-15-Version-3.jpg\/v4-460px-Write-a-Formal-Letter-Step-15-Version-3.jpg","bigUrl":"\/images\/thumb\/5\/50\/Write-a-Formal-Letter-Step-15-Version-3.jpg\/aid1217362-v4-728px-Write-a-Formal-Letter-Step-15-Version-3.jpg","smallWidth":460,"smallHeight":345,"bigWidth":"728","bigHeight":"546","licensing":"

License: Creative Commons<\/a>
\n<\/p>


\n<\/p><\/div>"}, {"smallUrl":"https:\/\/www.wikihow.com\/images\/thumb\/9\/94\/Write-a-Formal-Letter-Step-16-Version-3.jpg\/v4-460px-Write-a-Formal-Letter-Step-16-Version-3.jpg","bigUrl":"\/images\/thumb\/9\/94\/Write-a-Formal-Letter-Step-16-Version-3.jpg\/aid1217362-v4-728px-Write-a-Formal-Letter-Step-16-Version-3.jpg","smallWidth":460,"smallHeight":345,"bigWidth":"728","bigHeight":"546","licensing":"

License: Creative Commons<\/a>
\n<\/p>


\n<\/p><\/div>"}, {"smallUrl":"https:\/\/www.wikihow.com\/images\/thumb\/7\/71\/Write-a-Formal-Letter-Step-17-Version-3.jpg\/v4-460px-Write-a-Formal-Letter-Step-17-Version-3.jpg","bigUrl":"\/images\/thumb\/7\/71\/Write-a-Formal-Letter-Step-17-Version-3.jpg\/aid1217362-v4-728px-Write-a-Formal-Letter-Step-17-Version-3.jpg","smallWidth":460,"smallHeight":345,"bigWidth":"728","bigHeight":"546","licensing":"

License: Creative Commons<\/a>
\n<\/p>


\n<\/p><\/div>"}, {"smallUrl":"https:\/\/www.wikihow.com\/images\/thumb\/0\/03\/Write-a-Formal-Letter-Step-18-Version-3.jpg\/v4-460px-Write-a-Formal-Letter-Step-18-Version-3.jpg","bigUrl":"\/images\/thumb\/0\/03\/Write-a-Formal-Letter-Step-18-Version-3.jpg\/aid1217362-v4-728px-Write-a-Formal-Letter-Step-18-Version-3.jpg","smallWidth":460,"smallHeight":345,"bigWidth":"728","bigHeight":"546","licensing":"

License: Creative Commons<\/a>
\n<\/p>


\n<\/p><\/div>"}, {"smallUrl":"https:\/\/www.wikihow.com\/images\/thumb\/5\/59\/Write-a-Formal-Letter-Step-19-Version-3.jpg\/v4-460px-Write-a-Formal-Letter-Step-19-Version-3.jpg","bigUrl":"\/images\/thumb\/5\/59\/Write-a-Formal-Letter-Step-19-Version-3.jpg\/aid1217362-v4-728px-Write-a-Formal-Letter-Step-19-Version-3.jpg","smallWidth":460,"smallHeight":345,"bigWidth":"728","bigHeight":"546","licensing":"

License: Creative Commons<\/a>
\n<\/p>


\n<\/p><\/div>"}, {"smallUrl":"https:\/\/www.wikihow.com\/images\/thumb\/4\/43\/Write-a-Formal-Letter-Step-20-Version-3.jpg\/v4-460px-Write-a-Formal-Letter-Step-20-Version-3.jpg","bigUrl":"\/images\/thumb\/4\/43\/Write-a-Formal-Letter-Step-20-Version-3.jpg\/aid1217362-v4-728px-Write-a-Formal-Letter-Step-20-Version-3.jpg","smallWidth":460,"smallHeight":345,"bigWidth":"728","bigHeight":"546","licensing":"